[Oaic] Revised timeline and guidance on the air-sea report

[Rachel Stanley]

HI Heather

Thanks for your thoughtful email. I agree with all you wrote - about
flexibility in timing and plan of release. I think since we gave workshop
participants option to be involved (which many of them took) maybe we could
do the more simple 1 step process? Or if we do 2 step process, then keep
the timing for workshop participants only to be very short - give them a
week to review it and informally comment and then take a week for us to go
over their changes. Then say 1 month for broader community (and workshop
participants can participate then too if they want) with presumably a more
formal structure. Maybe we can decide once we see how polished/complete the
rough draft is. If it seems very good, I think less of a need for workshop
participants to have their own time to comment separate from general public.

Cheers, Rachel


On Tue, Mar 17, 2020 at 2:09 PM Heather Benway <hbenway at whoi.edu> wrote:

> Dear OAIC members,
>
> Thank you for your continued efforts and contributions to the science plan
> that will emerge from our workshop.
>
> *Timeline *- Given the events of the past week, with school closures and
> everyone struggling to transition to virtual teaching and working from home
> (many with children at home), I think it's important that we reevaluate and
> maintain reasonable expectations. We are still uncertain about the OCB
> workshop (in person vs. virtual options, making final call in early April),
> so I don't think that has to be a driver of our timeline. Highest priority
> is to develop a cohesive and compelling document. If you are having a hard
> time getting your draft sections completed by tomorrow 3/18, take the time
> you need to finish. I am working on an NSF proposal right now (deadline end
> of March), so I will not have capacity to contribute anything more until
> that is submitted. As you finish your sections, please continue to drop
> your *clearly labeled files* into the Workshop Report google folder
> <https://drive.google.com/drive/folders/1GQG73F5mXT4K5mYxoB-MRMSC1RfgRkkt?usp=sharing>.
> Once I'm free from proposal, I will start assembling sections into a single
> document. If I don't have anything from you, I will check back in with you
> at the end of March - but if you need more time, I have plenty of material
> to get started on assembling the full document, as a lot of people have
> started adding content. If you have any trouble accessing any of these
> folders or documents, please let me know.
>
> *Review process and rollout - *I will aim (but not promise) to have a
> complete draft of the plan for distribution to workshop participants and
> the broader community for review by early May. Question for you all - do
> you think we could just do a single review process with workshop
> participants and US SOLAS community all at once, or do you think there is
> an advantage to a 2-phase review process, starting with workshop
> participant review, incorporating their feedback, and then opening up to
> the broader community? Once the draft is ready, we will commence the review
> process, which typically takes ~1 month, depending on which mechanism you
> prefer.
>
> Given this timeline, we are probably looking at a summer time  (July-ish?)
> completion (formatted/DOI'd). I emailed with Rachel about various ways to
> get the word out once completed. Special eNews alerts from OCB, SOLAS, and
> partner programs, targeted emails to agency managers, social media, perhaps
> a brief webinar presentation to go over the document highlights? To this
> end, it may be useful to generate a short and simple slide deck and
> accompanying poster for all OAIC members to use as they go about their
> meetings/travels to help spread the word.
>
> *Figures* - I think the document will be more compelling (and enjoyable
> to read!) with illustrative figures. They need not be a requirement for
> every chapter, but as you assemble your chapters, please be thinking about
> potential figures. They can come from the peer-reviewed literature, the workshop
> presentations
> <https://drive.google.com/drive/folders/1m9VHp3Z6MU4TzOYAlWps8WUuVOrMt1Mv?usp=sharing>(with
> permission and proper citation), etc. If published, they can either be
> modified slightly or we can obtain necessary copyright permissions for
> originals. *If you choose to add figures, please clearly label them so
> they are consistent with your text*.
>
> I really like SOLAS's puzzle/process schematic. I think it would be really
> nice to use a simplified version of that schematic as a backdrop, upon
> which we could add visual references to some our crosscutting topics.
> Thoughts about such a process-based schematic to help tie the whole thing
> together and link to the internat'l plan?
>
> *Table* - I think it's a great idea to share the table
> <https://docs.google.com/spreadsheets/d/1hlzSBl0Fn3jJ5_Lqztt4cz1YMejpgCPuJ6loMPMhM3o/edit?usp=sharing>
> with workshop participants now (while we are writing/assembling) so that
> they can start populating it with US SOLAS observing assets. If you wish to
> modify the table (add more worksheets/platforms, add/edit columns/headings
> in the various worksheets, etc.), please do so ASAP. I'll aim to share the
> table with workshop participants by end of day tomorrow.
>
> As always, reach out with any Qs or concerns.
>
> Be well,
>
> Heather
>
> --
>
> ><> <><  ><> <><  ><> <><  ><> <><  ><> <><  ><> <><  ><> <><
> Heather Benway, Ph.D.  she/her
> Executive Officer, Ocean Carbon & Biogeochemistry Program
> Web: www.us-ocb.org
> Twitter: @us_ocb
> Woods Hole Oceanographic Institution, MS #25
> Woods Hole, MA 02543
> (508) 289-2838
> (508) 457-2193 (fax)hbenway at whoi.edu
> ><> <><  ><> <><  ><> <><  ><> <><  ><> <><  ><> <><  ><> <><
>
>
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