[Oaic] Revised timeline and guidance on the air-sea report

[Heather Benway]

Dear OAIC members,

Thank you for your continued efforts and contributions to the science 
plan that will emerge from our workshop.

*Timeline *- Given the events of the past week, with school closures and 
everyone struggling to transition to virtual teaching and working from 
home (many with children at home), I think it's important that we 
reevaluate and maintain reasonable expectations. We are still uncertain 
about the OCB workshop (in person vs. virtual options, making final call 
in early April), so I don't think that has to be a driver of our 
timeline. Highest priority is to develop a cohesive and compelling 
document. If you are having a hard time getting your draft sections 
completed by tomorrow 3/18, take the time you need to finish. I am 
working on an NSF proposal right now (deadline end of March), so I will 
not have capacity to contribute anything more until that is submitted. 
As you finish your sections, please continue to drop your _clearly 
labeled files_ into the Workshop Report google folder 
<https://drive.google.com/drive/folders/1GQG73F5mXT4K5mYxoB-MRMSC1RfgRkkt?usp=sharing>. 
Once I'm free from proposal, I will start assembling sections into a 
single document. If I don't have anything from you, I will check back in 
with you at the end of March - but if you need more time, I have plenty 
of material to get started on assembling the full document, as a lot of 
people have started adding content. If you have any trouble accessing 
any of these folders or documents, please let me know.

*Review process and rollout - *I will aim (but not promise) to have a 
complete draft of the plan for distribution to workshop participants and 
the broader community for review by early May. Question for you all - do 
you think we could just do a single review process with workshop 
participants and US SOLAS community all at once, or do you think there 
is an advantage to a 2-phase review process, starting with workshop 
participant review, incorporating their feedback, and then opening up to 
the broader community? Once the draft is ready, we will commence the 
review process, which typically takes ~1 month, depending on which 
mechanism you prefer.

Given this timeline, we are probably looking at a summer time 
(July-ish?) completion (formatted/DOI'd). I emailed with Rachel about 
various ways to get the word out once completed. Special eNews alerts 
from OCB, SOLAS, and partner programs, targeted emails to agency 
managers, social media, perhaps a brief webinar presentation to go over 
the document highlights? To this end, it may be useful to generate a 
short and simple slide deck and accompanying poster for all OAIC members 
to use as they go about their meetings/travels to help spread the word.

*Figures* - I think the document will be more compelling (and enjoyable 
to read!) with illustrative figures. They need not be a requirement for 
every chapter, but as you assemble your chapters, please be thinking 
about potential figures. They can come from the peer-reviewed 
literature, the workshop presentations 
<https://drive.google.com/drive/folders/1m9VHp3Z6MU4TzOYAlWps8WUuVOrMt1Mv?usp=sharing>(with 
permission and proper citation), etc. If published, they can either be 
modified slightly or we can obtain necessary copyright permissions for 
originals. _If you choose to add figures, please clearly label them so 
they are consistent with your text_.

I really like SOLAS's puzzle/process schematic. I think it would be 
really nice to use a simplified version of that schematic as a backdrop, 
upon which we could add visual references to some our crosscutting 
topics. Thoughts about such a process-based schematic to help tie the 
whole thing together and link to the internat'l plan?

*Table* - I think it's a great idea to share the table 
<https://docs.google.com/spreadsheets/d/1hlzSBl0Fn3jJ5_Lqztt4cz1YMejpgCPuJ6loMPMhM3o/edit?usp=sharing> 
with workshop participants now (while we are writing/assembling) so that 
they can start populating it with US SOLAS observing assets. If you wish 
to modify the table (add more worksheets/platforms, add/edit 
columns/headings in the various worksheets, etc.), please do so ASAP. 
I'll aim to share the table with workshop participants by end of day 
tomorrow.

As always, reach out with any Qs or concerns.

Be well,

Heather


-- 

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Heather Benway, Ph.D.  she/her
Executive Officer, Ocean Carbon & Biogeochemistry Program
Web: www.us-ocb.org
Twitter: @us_ocb
Woods Hole Oceanographic Institution, MS #25
Woods Hole, MA 02543
(508) 289-2838
(508) 457-2193 (fax)
hbenway at whoi.edu
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