[SEMCO] Job posting

[Steve Connors]

Hi -
Can you please post this job listing for the Westport River Watershed
Alliance on the SEMCO site?
Thanks,
Steve Connors

POSITION DESCRIPTION


*TITLE:*              Development and Finance Administrator
Westport River Watershed Alliance *REPORTS* *TO**:*  Executive Director



*SUMMARY**:*                    The Development/Finance Administrator is an
energetic, amicable, and highly organized individual who provides key
support in diverse areas of WRWA’s operations. The individual will work
both independently and with other WRWA staff and volunteers.  She or he
will often be the first face and voice of the organization that the public
will encounter. The individual will receive training and will have the
opportunity to learn about nonprofit management.



*DUTIES** AND RESPONSIBILITIES:*



The Development/Finance Administrator is largely responsible for two
important duties:

1) Fundraising administration and staff support;

2) Bookkeeping and financial oversight



*Administrative and staff support duties*

·         Greet and direct office visitors, answer main office telephone
system, respond to requests for information and/or forward messages to
appropriate staff.

·         Process donations, membership fees, and other donations

·         Prepare acknowledgement letters and other correspondence

·         Maintain foundation, corporation, and individual donor
database(s) and files

·         Create monthly fundraising reports and other database reports as
needed

·         Receive and distribute all incoming mail and coordinate outgoing
mail, including bulk mailings, spring and year-end appeal letters, and
courier services.

·         Maintain guest lists, gather and prepare registration materials,
and other duties as assigned for fund-raising events.

·         Provide meeting support as needed.

·         Help develop and maintain office filing system.

·         Respond to staff requests for administrative support as needed.

·         Ensure all office equipment is functioning and service contracts
are maintained.



*Bookkeeping Duties*

·         Enter and manage  all financial transactions in QuickBooks in a
timely and accurate manner.

·         Process, mail and track invoices and payments.

·         Record and deliver deposits.

·         Reconcile bank accounts.

·         Comply with local, state, and federal government reporting
requirements, including filing quarterly sales tax reports as required

·         Maintain inventory for office supplies within budget.

·         Assist with review of administrative procedures and development
of systems to assure compliance by all staff (e.g., time sheets, petty
cash, copier use, etc.).

·         Assist with research and cost comparisons for vendors to maintain
cost effectiveness and quality, including technology and computer support.

·         Assist in preparing and maintaining payroll information and
serves as the primary contact for WRWA’s payroll administrator.

·         Work with Board Treasurer and CPA to prepare information as
required for annual audit, Form 990 and the annual state application for
charitable exemption and the local exemption from real estate taxes.

·         Assist executive director and treasurer prepare financial
statements for board and executive/finance committee meetings and as
otherwise requested.



*QUALIFICATIONS:  *



·         At least an associate degree and preferably a bachelor’s degree
or the equivalent combination of experience and education.

·         Minimum one year office administrative support experience and/or
bookkeeping experience preferred.

·         Excellent organizational and communication skills (oral and
written) and ability to excel at details, multi-tasking and working under
pressure.

·         Experience in use of software programs such MS Word, Excel and
QuickBooks.

·         Ability to handle financial information with sensitivity,
integrity and confidentiality.

·         Ability to work independently and in a team.

·         Exceptional interpersonal skills.

·         Grant writing and/or event management strongly preferred .



Reference checks will be made only after a candidate has granted such
permission.

This is a full time position.

Health benefits are available.


*Send resume and cover letter to director at wrwa.com <director at wrwa.com>.  No
phone calls, please.*
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