[Flex] Are we ready for Enforcement on 10/5/20?
Theresa Gordon
tgordon at whoi.edu
Tue Sep 15 14:13:50 EDT 2020
Hi all. I want to touch bases with everyone to make sure that we are
going to be ready for the new proposal submission format requirements
for NSF come October 5. I have attached the guidance we came up with in
May to remind everyone that we determined that SciENcv is the WHOI
approved format for BOTH Biosketches and Current & Pending (C&P) forms.
No C&Ps created outside of SciENcv should be included in any NSF or NIH
proposal from WHOI. As this will generate extra work, I want to be sure
that we are fully aware and prepared. Please spread the word to all
involved with proposal preparations.
Regards,
Theresa
On 9/14/2020 11:52 AM, Sheila Clifford wrote:
> :-\
>
>
> -------- Forwarded Message --------
> Subject: Enforcement of NSF-approved Biographical Sketch and Current
> and Pending Support Formats Begins on 10/5/20
> Date: Mon, 14 Sep 2020 15:27:37 +0000
> From: NSF ERA Forum <nsferaforum at nsf.gov>
> To: NSF ERA Forum <nsferaforum at nsf.gov>
>
>
>
> Dear Colleagues:
>
> Effective October 5, 2020, the National Science Foundation (NSF) will
> begin enforcing the /Proposal & Award Policies & Procedures Guide/
> <https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf20001&org=NSF>
> (PAPPG) (NSF 20-1) requirement to use NSF-approved formats for the
> preparation of the Biographical Sketch and Current and Pending Support
> proposal documents. The NSF-approved formats are SciENcv: Science
> Experts Network Curriculum Vitae
> <https://www.ncbi.nlm.nih.gov/sciencv/> and an NSF fillable PDF.
>
> All other PAPPG (NSF 20-1) changes were effective on June 1, 2020.
> Please refer to the complete list of PAPPG (NSF 20-1) significant
> changes and clarifications
> <https://www.nsf.gov/pubs/policydocs/pappg20_1/sigchanges.jsp> which
> include the IT system changes and other policy-related changes. A set
> of Frequently Asked Questions (FAQs) on proposal preparation and award
> administration
> <https://www.nsf.gov/bfa/dias/policy/papp/pappg20_1/faqs20_1.pdf>
> related to NSF PAPPG
> <https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf20001&org=NSF>
> (NSF 20-1) is also available and includes Biographical Sketch and
> Current and Pending Support information.
>
> *Biographical Sketch and Current and Pending Support Websites *
>
> ·The NSF Biographical Sketch
> <https://www.nsf.gov/bfa/dias/policy/biosketch.jsp> and Current and
> Pending Support <https://www.nsf.gov/bfa/dias/policy/cps.jsp> websites
> include links to the NSF-fillable PDF formats, updated FAQs, and
> instructions.
>
> ·For the fillable PDF formats, NSF recommends users download and save
> the blank PDF document prior to adding content. Populating content
> directly into a web browser (e.g., Chrome or Safari) may result in
> formatting inconsistencies. The completed and saved PDF can then be
> uploaded via FastLane, Research.gov, or Grants.gov.
>
> ·Beginning on October 5, 2020, links to the Biographical Sketch
> <https://www.nsf.gov/bfa/dias/policy/biosketch.jsp> and Current and
> Pending Support <https://www.nsf.gov/bfa/dias/policy/cps.jsp> websites
> will also be located in FastLane (on the Biographical Sketch and
> Current and Pending Support Personnel pages), in Research.gov (on the
> Biographical Sketch and Current and Pending Support Upload pages), and
> in Grants.gov (on the NSF Senior Key Person Profile form version 2.0).
>
> *Change of Principal Investigator (PI) and Add/Change Co-PI Requests*
>
> ·Effective October 5, 2020, Biographical Sketch and Current and
> Pending Support documentation must also be in an NSF-approved format
> when uploaded with a Change of PI and an Add/Change co-PI request in
> FastLane.
>
> *Research Performance Progress Report (RPPR) Submissions with Active
> Other Support Changes*
>
> ·Effective October 5, 2020, PIs and co-PIs must include an
> NSF-approved format for Current and Pending Support when _notifying
> NSF that active other support has changed since the award was made, or
> since the most recent annual report_.
>
> ·This new requirement serves as NSF’s implementation of the revised
> RPPR, a uniform format for reporting performance progress on
> Federally-funded research projects and research-related activities.
>
> ·Further details about the RPPR can be found on the Research.gov About
> Project Reports website
> <https://www.research.gov/research-portal/appmanager/base/desktop?_nfpb=true&_pageLabel=research_node_display&_nodePath=/researchGov/Service/Desktop/PublicOutcomesReport.html>.
>
>
> *Automated Compliance Checks for NSF-approved Formats*
>
> ·Biographical Sketch and Current and Pending Support documents not in
> an NSF-approved format will trigger a compliance error and ultimately
> will prevent proposal submission or completion of the post-award
> action. This compliance check applies to proposals, Change of PI
> requests, Add/Change co-PI requests, and relevant RPPR submissions.
>
> ·The complete lists of FastLane and Research.gov automated proposal
> compliance checks effective October 5, 2020, are available on the
> Automated Compliance Checking of NSF Proposals website
> <https://www.nsf.gov/bfa/dias/policy/autocompliance.jsp>.
>
> ·Note that automated compliance checks also apply when a proposal file
> update (PFU) is performed on a proposal. Proposers should be aware
> that if a proposal was previously submitted successfully, a PFU
> performed on the proposal will be prevented from submission if the
> proposal does not comply with the compliance checks in effect at the time.
>
> *NSF-approved Format Updates*
>
> Based on feedback from the research community, NSF has enhanced both
> approved formats, and users are encouraged to use the latest versions.
> Please see the system-related FAQs on using SciENcv
> <https://www.research.gov/common/attachment/Desktop/SciENcv-FAQs.pdf>
> and the system-related FAQs on using the NSF fillable PDF
> <https://www.research.gov/common/attachment/Desktop/NSFPDF-FAQs.pdf>
> for a list of the improvements to each format. In particular, note the
> permitted use of “et al.” for publication citations in the
> Biographical Sketch when listing multiple authors. Senior personnel
> who wish to include publications in the products section of the
> Biographical Sketch that include multiple authors may, at their
> discretion, choose to list one or more of the authors and then "et
> al." in lieu of including the complete listing of authors' names.
>
> *//*
>
> *SciENcv Enhancements*
>
> The SciENcv module for creating NSF Biographical Sketch and Current
> and Pending Support documents will be updated prior to October 5,
> 2020; however, all SciENcv-generated Biographical Sketch and Current
> and Pending Support PDF documents created on or after April 1, 2020
> remain compliant in NSF systems.
>
> Prior to the October 5^th requirement to use the NSF-approved format,
> SciENcv will make a number of enhancements that include:
>
> * ability for users to reorder products and appointments in the
> Biographical Sketch
> * ability for users to edit long author citations imported from
> ORCID on the Biographical Sketch and add “et al.”
> * addition of a Current and Pending Support tool tip to provide
> clarification and guidance on how users should document support
> under a fiscal year calendar
>
> Please see the system-related FAQs on using SciENcv
> <https://www.research.gov/common/attachment/Desktop/SciENcv-FAQs.pdf>
> for details.
>
> As a reminder, the SciENcv tool integrates with ORCID, enabling users
> to populate the Biographical Sketch by importing data directly from
> ORCID records rather than having to manually enter all the required
> information. This helps reduce administrative burden associated with
> the Biographical Sketch preparation process. Additionally, SciENcv
> allows users to grant access to delegates to assist with maintaining
> and updating data. SciENcv also offers users a dynamic and more
> customized PDF. For example, users with fewer Current and Pending
> Support entries may elect to use SciENcv to generate their Current and
> Pending Support PDF document since SciENcv will produce a PDF without
> any blank pages. Conversely, the Current and Pending Support fillable
> PDF will always be 15 pages regardless of how much data is included.
>
> *Latest NSF Fillable PDF Version*
>
> ·Revised NSF fillable PDF formats were released on May 1, 2020;
> however, the previous versions remain compliant in NSF systems.
>
> ·The May 1, 2020 version is indicated by "Revised 05/01/2020" printed
> on the first page of each form.
>
> *//*
>
> *Additional Training Resources*
>
> To learn more about the NSF-approved formats for Biographical Sketch
> and Current and Pending Support, please view the NSF PAPPG (NSF 20-1)
> webinar
> <https://www.nsfpolicyoutreach.com/resources/2-20-pappg-webinar/> and
> NSF-Approved Formats for the Biographical Sketch & Current and Pending
> Support Sections of NSF Proposals webinar
> <https://www.nsfpolicyoutreach.com/resources/april-2020-nsf-approved-formats-for-proposals/>.
>
> SciENcv has created the following materials to guide NSF users through
> the preparation of the NSF documents available in SciENcv:
>
> * NSF Biographical Sketch Video Tutorial <https://youtu.be/nk7qlbele0k>
> * NSF Current and Pending Support Video Tutorial
> <https://youtu.be/bhWQYvEEtJs>
> * NSF-specific Bookshelf Resource
> <https://www.ncbi.nlm.nih.gov/books/NBK154494/> (includes
> screenshots and step-by-step instructions)
>
> *Other Updates for Proposers*
>
> A revised /NSF Grants.gov Application Guide/ will be published on
> September 16^th and effective October 5, 2020. The Guide will be
> updated to remove references and instructions for the Research &
> Related Personal Data Form. NSF will no longer require this form, and
> this form will no longer be included in NSF's packages effective
> October 5, 2020.
>
> **
>
> *Questions?* Policy-related questions should be directed to
> policy at nsf.gov <mailto:policy at nsf.gov>. If you have IT system-related
> or technical questions regarding the SciENcv or NSF fillable PDF
> formats, please contact the NSF Help Desk at 1-800-673-6188 (7:00 AM -
> 9:00 PM ET; Monday - Friday except federal holidays) or via
> fastlane at nsf.gov <mailto:fastlane at nsf.gov>.
>
> Best regards,
>
> *NSF ERA Forum Team*
>
> National Science Foundation
>
> nsferaforum at nsf.gov <mailto:nsferaforum at nsf.gov>
>
> Maria Koszalka
>
> Staff Associate, Research.gov
>
> Division of Institution and Award Support
>
> Budget, Finance & Award Management
>
> National Science Foundation
>
>
> _______________________________________________
> Flex maillist - Flex at whoi.edu
> http://mailman.whoi.edu/mailman/listinfo/flex
--
Woods Hole Oceanographic Institution
Theresa Gordon | Pre-award Manager
Grant & Contract Services
266 Woods Hole Road, MS# 39
Woods Hole, MA 02543
(508) 289 2619|tgordon at whoi.edu
www.whoi.edu
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