[Flex] Fwd: Significant changes to the NSF Grant Proposal Guide

Wed Jan 13 06:40:13 EST 2016

Good Morning Folks,
G&G tackled the Collaborators & Other Affiliations Information a little 
differently. We created an excel template for the new Collaborators & 
Other Affiliations Information document (we've been referring to it 
lovingly as the COAI) which lists each applicable section/relationship 
category separately. We figured that by creating something in excel, we 
could use it as a working document that the PI could update as needed 
for new proposals. This also gives each COAI some continuity, which 
could be helpful, especially when there is more than one PI on a 
submission.

We loaded the information found on each PIs most recent CV so the PI 
could update the excel sheet. When it came time to farm the COAIs out, I 
created the attached email template and sent each PI their respective 
COAI and asked them to update and return it to me by 1/25. So, far the 
response has been good and they look pretty slick when they get 
converted to .PDF. I've attached an example that was prepared for the 
upcoming DEB pre-proposal.

I hope you find this information/approach helpful :-)

Happy Wednesday,
Eilean

On 1/12/2016 3:46 PM, Sheila Clifford wrote:
> Hi Flex-ers -
>
> We just sent this out to our PIs.  I'm forwarding it to you in case 
> you find it helpful.  I've been in a bit of a dither over what to do 
> about the Collabs/co-auths section; this is what I suggested for 
> Chemistry - the PIs continue to think of their Bios as before, and we 
> (the APs) will strip off and check collabs/co-auths, etc., and upload 
> a Single Copy document.
>
> As for the Project Summary and special characters....as you may 
> remember, I was a big proponent of saying my Summary had special 
> characters in it, and uploading a PDF.  I *swear* that even 
> non-"special" characters (", ?, etc.) would cause problems.  I will 
> have to change my ways if I don't see superscripts and other truly 
> "special" characters, but I'm going to be aware that non-special 
> characters may cause me problems.
>
> Please let me know if you have any questions.
>
> Best Regards,
> Sheila
>
>
> -------- Forwarded Message --------
> Subject: 	Significant changes to the NSF Grant Proposal Guide
> Date: 	Tue, 12 Jan 2016 15:15:54 -0500
>
>
>
> Hi Everyone,
> Please note the changes below:
> *Collaborators & Other Affiliations Information*, is a new single-copy 
> document that requires each senior project personnel to provide 
> information regarding collaborators and other affiliations. This 
> information used to be provided as part of the Biographical Sketch. 
> The new format no longer requires proposers to identify the total 
> number of collaborators and other affiliations when providing this 
> information.
>
> Please continue to submit this information on your biosketches--we 
> will remove that section and put it in the single copy documents 
> section.  Although there is now more room on your biosketch, NSF only 
> wants what it asks for to appear, nothing additional.  If there is 
> anything included on your biosketch that is not specifically requested 
> by NSF, we'll just delete it.
>
> ------
>
> *Current and Pending Support*, has been revised to reflect that all 
> current project support should be listed in this section of the 
> proposal, including internal funds allocated toward specific projects.
>
> We now have to list all funds allocated to you for specific activities.
>
> ------
>
> *When to Submit Proposals*, has been updated to remove the ability to 
> use other than 5 p.m. submitter’s local time in solicitations. Failure 
> to submit by 5 p.m. submitter’s local time will result in the proposal 
> not being accepted.
>
> They have now installed a time clock that closes the portal at exactly 
> 5:00, so if Grants and Contracts gets bottle necked and your proposal 
> goes in at 5:00.01, it will be booted out.
>
> ------
>
> *Project Summary*, has been modified to remind proposers that only 
> Project Summaries that use special characters may be uploaded in the 
> Supplementary Documents section. Such Project Summaries must contain 
> separate headings for Overview, Intellectual Merit and Broader Impacts 
> or the proposal will be returned without review.
>
> You can't get around the word number limit by uploading the Project 
> Summary as a separate document anymore.  Only Project Summaries with 
> special characters will be allowed to be uploaded in this manner.
>
> ------
>
> *Special Information and Supplementary Documentation*, now specifies 
> the format that must be used for letters of collaboration.
>
> This is the language:
> Letters of collaboration should be limited to stating the intent to 
> collaborate and should not contain endorsements or evaluation of the 
> proposed project. The recommended format for letters of collaboration 
> is as follows:
>
>     "If the proposal submitted by Dr. [insert the full name of the
>     Principal Investigator] entitled [insert the proposal title] is
>     selected for funding by NSF, it is my intent to collaborate and/or
>     commit resources as detailed in the Project Description or the
>     Facilities, Equipment or Other Resources section of the
>     proposal."Letters of collaboration should be limited to stating
>     the intent to collaborate and should not contain endorsements or
>     evaluation of the proposed project. The recommended format for
>     letters of collaboration is as follows:
>
> Please note that you should be describing any resources provided by 
> collaborators in the Facilities Statement.
>
>
> -------------------------------------------------------------------------------------------
>
>
> _______________________________________________
> Flex maillist  -Flex at whoi.edu
> http://mailman.whoi.edu/mailman/listinfo/flex

-- 
Eilean Kozak
Woods Hole Oceanographic, Inst.
Sr. Administrative Assistant II
McLean 232/ MS #8
P: (508) 289-2623

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