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<p>Hi all. I want to touch bases with everyone to make sure that we
are going to be ready for the new proposal submission format
requirements for NSF come October 5. I have attached the guidance
we came up with in May to remind everyone that we determined that
SciENcv is the WHOI approved format for BOTH Biosketches and
Current & Pending (C&P) forms. No C&Ps created outside
of SciENcv should be included in any NSF or NIH proposal from
WHOI. As this will generate extra work, I want to be sure that we
are fully aware and prepared. Please spread the word to all
involved with proposal preparations.</p>
<p>Regards,</p>
<p>Theresa<br>
</p>
<div class="moz-cite-prefix">On 9/14/2020 11:52 AM, Sheila Clifford
wrote:<br>
</div>
<blockquote type="cite"
cite="mid:860cecdc-f1b9-54ec-cbe4-f0c2852bc284@whoi.edu">
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<span class="moz-smiley-s7"><span>:-\</span></span><br>
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-------- Forwarded Message --------
<table class="moz-email-headers-table" cellspacing="0"
cellpadding="0" border="0">
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Subject:
</th>
<td>Enforcement of NSF-approved Biographical Sketch and
Current and Pending Support Formats Begins on 10/5/20</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Date:
</th>
<td>Mon, 14 Sep 2020 15:27:37 +0000</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">From:
</th>
<td>NSF ERA Forum <a class="moz-txt-link-rfc2396E"
href="mailto:nsferaforum@nsf.gov"
moz-do-not-send="true"><nsferaforum@nsf.gov></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">To: </th>
<td>NSF ERA Forum <a class="moz-txt-link-rfc2396E"
href="mailto:nsferaforum@nsf.gov"
moz-do-not-send="true"><nsferaforum@nsf.gov></a></td>
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<div class="WordSection1">
<p class="MsoNormal" style="margin-bottom:10.0pt">Dear
Colleagues:<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt">Effective
October 5, 2020, the National Science Foundation (NSF) will
begin enforcing the <a
href="https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf20001&org=NSF"
moz-do-not-send="true"> <i><span style="color:blue">Proposal
& Award Policies & Procedures Guide</span></i></a>
(PAPPG) (NSF 20-1) requirement to use NSF-approved formats
for the preparation of the Biographical Sketch and Current
and Pending Support proposal documents. The NSF-approved
formats are <a href="https://www.ncbi.nlm.nih.gov/sciencv/"
moz-do-not-send="true"><span style="color:blue">SciENcv:
Science Experts Network Curriculum Vitae</span></a> and
an NSF fillable PDF. <o:p></o:p></p>
<p class="MsoNormal">All other PAPPG (NSF 20-1) changes were
effective on June 1, 2020. Please refer to the complete list
of PAPPG (NSF 20-1) <a
href="https://www.nsf.gov/pubs/policydocs/pappg20_1/sigchanges.jsp"
moz-do-not-send="true"><span style="color:blue">significant
changes and clarifications</span></a> which include the
IT system changes and other policy-related changes. A set of
<a
href="https://www.nsf.gov/bfa/dias/policy/papp/pappg20_1/faqs20_1.pdf"
moz-do-not-send="true"><span style="color:blue">Frequently
Asked Questions (FAQs) on proposal preparation and award
administration</span></a> related to NSF <a
href="https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf20001&org=NSF"
moz-do-not-send="true"> <span style="color:blue">PAPPG</span></a>
(NSF 20-1) is also available and includes Biographical
Sketch and Current and Pending Support information. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Biographical Sketch and Current and
Pending Support Websites <o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->The
NSF <a
href="https://www.nsf.gov/bfa/dias/policy/biosketch.jsp"
moz-do-not-send="true"> <span style="color:blue">Biographical
Sketch</span></a> and <a
href="https://www.nsf.gov/bfa/dias/policy/cps.jsp"
moz-do-not-send="true"> <span style="color:blue">Current
and Pending Support</span></a> websites include links to
the NSF-fillable PDF formats, updated FAQs, and
instructions.<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->For
the fillable PDF formats, NSF recommends users download and
save the blank PDF document prior to adding content.
Populating content directly into a web browser (e.g., Chrome
or Safari) may result in formatting inconsistencies. The
completed and saved PDF can then be uploaded via FastLane,
Research.gov, or Grants.gov. <o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->Beginning
on October 5, 2020, links to the <a
href="https://www.nsf.gov/bfa/dias/policy/biosketch.jsp"
moz-do-not-send="true"> <span
style="color:windowtext;text-decoration:none">Biographical
Sketch</span></a> and <a
href="https://www.nsf.gov/bfa/dias/policy/cps.jsp"
moz-do-not-send="true"><span
style="color:windowtext;text-decoration:none">Current
and Pending Support</span></a> websites will also be
located in FastLane (on the Biographical Sketch and Current
and Pending Support Personnel pages), in Research.gov (on
the Biographical Sketch and Current and Pending Support
Upload pages), and in Grants.gov (on the NSF Senior Key
Person Profile form version 2.0).<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto"><o:p> </o:p></p>
<p class="MsoNormal"><b>Change of Principal Investigator (PI)
and Add/Change Co-PI Requests<o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->Effective
October 5, 2020, Biographical Sketch and Current and Pending
Support documentation must also be in an NSF-approved format
when uploaded with a Change of PI and an Add/Change co-PI
request in FastLane.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Research Performance Progress Report
(RPPR) Submissions with Active Other Support Changes<o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->Effective
October 5, 2020, PIs and co-PIs must include an NSF-approved
format for Current and Pending Support when <u>notifying
NSF that active other support has changed since the award
was made, or since the most recent annual report</u>. <o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->This
new requirement serves as NSF’s implementation of the
revised RPPR, a uniform format for reporting performance
progress on Federally-funded research projects and
research-related activities. <o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->Further
details about the RPPR can be found on the Research.gov <a
href="https://www.research.gov/research-portal/appmanager/base/desktop?_nfpb=true&_pageLabel=research_node_display&_nodePath=/researchGov/Service/Desktop/PublicOutcomesReport.html"
moz-do-not-send="true"> <span style="color:blue">About
Project Reports website</span></a>. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Automated Compliance Checks for
NSF-approved Formats<o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->Biographical
Sketch and Current and Pending Support documents not in an
NSF-approved format will trigger a compliance error and
ultimately will prevent proposal submission or completion of
the post-award action. This compliance check applies to
proposals, Change of PI requests, Add/Change co-PI requests,
and relevant RPPR submissions.<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->The
complete lists of FastLane and Research.gov automated
proposal compliance checks effective October 5, 2020, are
available on the <a
href="https://www.nsf.gov/bfa/dias/policy/autocompliance.jsp"
moz-do-not-send="true"><span style="color:blue">Automated
Compliance Checking of NSF Proposals website</span></a>.<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1;text-autospace:none">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->Note
that automated compliance checks also apply when a proposal
file update (PFU) is performed on a proposal. Proposers
should be aware that if a proposal was previously submitted
successfully, a PFU performed on the proposal will be
prevented from submission if the proposal does not comply
with the compliance checks in effect at the time.<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p class="MsoNormal"><b>NSF-approved Format Updates<o:p></o:p></b></p>
<p class="MsoNormal">Based on feedback from the research
community, NSF has enhanced both approved formats, and users
are encouraged to use the latest versions. Please see the
system-related <a
href="https://www.research.gov/common/attachment/Desktop/SciENcv-FAQs.pdf"
moz-do-not-send="true"><span style="color:blue">FAQs on
using SciENcv</span></a> and the system-related <a
href="https://www.research.gov/common/attachment/Desktop/NSFPDF-FAQs.pdf"
moz-do-not-send="true"><span style="color:blue">FAQs on
using the NSF fillable PDF</span></a> for a list of the
improvements to each format. In particular, note the
permitted use of “et al.” for publication citations in the
Biographical Sketch when listing multiple authors. Senior
personnel who wish to include publications in the products
section of the Biographical Sketch that include multiple
authors may, at their discretion, choose to list one or more
of the authors and then "et al." in lieu of including the
complete listing of authors' names.<o:p></o:p></p>
<p class="MsoNormal"><b><i><o:p> </o:p></i></b></p>
<p class="MsoNormal"><b>SciENcv Enhancements<o:p></o:p></b></p>
<p class="MsoNormal">The SciENcv module for creating NSF
Biographical Sketch and Current and Pending Support
documents will be updated prior to October 5, 2020; however,
all SciENcv-generated Biographical Sketch and Current and
Pending Support PDF documents created on or after April 1,
2020 remain compliant in NSF systems. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Prior to the October 5<sup>th</sup>
requirement to use the NSF-approved format, SciENcv will
make a number of enhancements that include:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal"
style="margin-left:2.25pt;mso-add-space:auto;mso-list:l1
level1 lfo2"> ability for users to reorder products and
appointments in the Biographical Sketch<o:p></o:p></li>
<li class="MsoNormal"
style="margin-left:2.25pt;mso-add-space:auto;mso-list:l1
level1 lfo2"> ability for users to edit long author
citations imported from ORCID on the Biographical Sketch
and add “et al.”<o:p></o:p></li>
<li class="MsoNormal"
style="margin-left:2.25pt;mso-add-space:auto;mso-list:l1
level1 lfo2"> addition of a Current and Pending Support
tool tip to provide clarification and guidance on how
users should document support under a fiscal year calendar<o:p></o:p></li>
</ul>
<p class="MsoNormal"
style="margin-left:38.25pt;mso-add-space:auto"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt">Please see
the system-related <a
href="https://www.research.gov/common/attachment/Desktop/SciENcv-FAQs.pdf"
moz-do-not-send="true"> <span style="color:blue">FAQs on
using SciENcv</span></a> for details. <o:p></o:p></p>
<p class="MsoNormal">As a reminder, the SciENcv tool
integrates with ORCID, enabling users to populate the
Biographical Sketch by importing data directly from ORCID
records rather than having to manually enter all the
required information. This helps reduce administrative
burden associated with the Biographical Sketch preparation
process. Additionally, SciENcv allows users to grant access
to delegates to assist with maintaining and updating data.
SciENcv also offers users a dynamic and more customized PDF.
For example, users with fewer Current and Pending Support
entries may elect to use SciENcv to generate their Current
and Pending Support PDF document since SciENcv will produce
a PDF without any blank pages. Conversely, the Current and
Pending Support fillable PDF will always be 15 pages
regardless of how much data is included. <o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto"><o:p> </o:p></p>
<p class="MsoNormal"><b>Latest NSF Fillable PDF Version<o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->Revised
NSF fillable PDF formats were released on May 1, 2020;
however, the previous versions remain compliant in NSF
systems. <o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]-->The
May 1, 2020 version is indicated by "Revised 05/01/2020"
printed on the first page of each form. <o:p></o:p></p>
<p class="MsoNormal"><b><i><o:p> </o:p></i></b></p>
<p class="MsoNormal"><b>Additional Training Resources<o:p></o:p></b></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black">T</span>o learn more about the
NSF-approved formats for Biographical Sketch and Current and
Pending Support, please view the <a
href="https://www.nsfpolicyoutreach.com/resources/2-20-pappg-webinar/"
moz-do-not-send="true"><span style="color:blue">NSF PAPPG
(NSF 20-1) webinar</span></a> and <a
href="https://www.nsfpolicyoutreach.com/resources/april-2020-nsf-approved-formats-for-proposals/"
moz-do-not-send="true"> <span style="color:blue">NSF-Approved
Formats for the Biographical Sketch & Current and
Pending Support Sections of NSF Proposals webinar</span></a>.<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p class="MsoNormal">SciENcv has created the following
materials to guide NSF users through the preparation of the
NSF documents available in SciENcv:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal"
style="margin-left:-.25in;mso-add-space:auto;mso-list:l2
level1 lfo3"> <a href="https://youtu.be/nk7qlbele0k"
moz-do-not-send="true"><span style="color:blue">NSF
Biographical Sketch Video Tutorial</span></a><o:p></o:p></li>
<li class="MsoNormal"
style="margin-left:-.25in;mso-add-space:auto;mso-list:l2
level1 lfo3"> <a href="https://youtu.be/bhWQYvEEtJs"
moz-do-not-send="true"><span style="color:blue">NSF
Current and Pending Support Video Tutorial</span></a><o:p></o:p></li>
<li class="MsoNormal"
style="margin-left:-.25in;mso-add-space:auto;mso-list:l2
level1 lfo3"> <a
href="https://www.ncbi.nlm.nih.gov/books/NBK154494/"
moz-do-not-send="true"><span style="color:blue">NSF-specific
Bookshelf Resource</span></a> (includes screenshots
and step-by-step instructions)<o:p></o:p></li>
</ul>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto"><o:p> </o:p></p>
<p class="MsoNormal"><b>Other Updates for Proposers<o:p></o:p></b></p>
<p class="MsoNormal" style="text-autospace:none">A revised <i>NSF
Grants.gov Application Guide</i> will be published on
September 16<sup>th</sup> and effective October 5, 2020. The
Guide will be updated to remove references and instructions
for the Research & Related Personal Data Form. NSF will
no longer require this form, and this form will no longer be
included in NSF's packages effective October 5, 2020.<o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Questions?</b> Policy-related
questions should be directed to <a
href="mailto:policy@nsf.gov" moz-do-not-send="true"><span
style="color:blue">policy@nsf.gov</span></a>. If you
have IT system-related or technical questions regarding the
SciENcv or NSF fillable PDF formats, please contact the NSF
Help Desk at 1-800-673-6188 (7:00 AM - 9:00 PM ET; Monday -
Friday except federal holidays) or via <a
href="mailto:fastlane@nsf.gov" moz-do-not-send="true"> <span
style="color:blue">fastlane@nsf.gov</span></a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal"><b>NSF ERA Forum Team<o:p></o:p></b></p>
<p class="MsoNormal">National Science Foundation<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:nsferaforum@nsf.gov"
moz-do-not-send="true"><span
style="font-family:"Times New
Roman",serif;color:#0563C1">nsferaforum@nsf.gov</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Maria Koszalka<o:p></o:p></p>
<p class="MsoNormal">Staff Associate, Research.gov<o:p></o:p></p>
<p class="MsoNormal">Division of Institution and Award Support<o:p></o:p></p>
<p class="MsoNormal">Budget, Finance & Award Management<o:p></o:p></p>
<p class="MsoNormal">National Science Foundation<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</div>
<br>
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<pre class="moz-quote-pre" wrap="">_______________________________________________
Flex maillist - <a class="moz-txt-link-abbreviated" href="mailto:Flex@whoi.edu">Flex@whoi.edu</a>
<a class="moz-txt-link-freetext" href="http://mailman.whoi.edu/mailman/listinfo/flex">http://mailman.whoi.edu/mailman/listinfo/flex</a>
</pre>
</blockquote>
<pre class="moz-signature" cols="72">--
Woods Hole Oceanographic Institution
Theresa Gordon | Pre-award Manager
Grant & Contract Services
266 Woods Hole Road, MS# 39
Woods Hole, MA 02543
(508) 289 2619|<a class="moz-txt-link-abbreviated" href="mailto:tgordon@whoi.edu">tgordon@whoi.edu</a>
<a class="moz-txt-link-abbreviated" href="http://www.whoi.edu">www.whoi.edu</a>
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