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-------- Forwarded Message --------
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Subject:
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<td>Enforcement of NSF-approved Biographical Sketch and
Current and Pending Support Formats Begins on 10/5/20</td>
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<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Date: </th>
<td>Mon, 14 Sep 2020 15:27:37 +0000</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">From: </th>
<td>NSF ERA Forum <a class="moz-txt-link-rfc2396E" href="mailto:nsferaforum@nsf.gov"><nsferaforum@nsf.gov></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">To: </th>
<td>NSF ERA Forum <a class="moz-txt-link-rfc2396E" href="mailto:nsferaforum@nsf.gov"><nsferaforum@nsf.gov></a></td>
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<div class="WordSection1">
<p class="MsoNormal" style="margin-bottom:10.0pt">Dear
Colleagues:<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt">Effective
October 5, 2020, the National Science Foundation (NSF) will
begin enforcing the
<a
href="https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf20001&org=NSF"
moz-do-not-send="true">
<i><span style="color:blue">Proposal & Award Policies
& Procedures Guide</span></i></a> (PAPPG) (NSF 20-1)
requirement to use NSF-approved formats for the preparation of
the Biographical Sketch and Current and Pending Support
proposal documents. The NSF-approved formats are <a
href="https://www.ncbi.nlm.nih.gov/sciencv/"
moz-do-not-send="true"><span style="color:blue">SciENcv:
Science Experts Network Curriculum Vitae</span></a> and an
NSF fillable PDF.
<o:p></o:p></p>
<p class="MsoNormal">All other PAPPG (NSF 20-1) changes were
effective on June 1, 2020. Please refer to the complete list
of PAPPG (NSF 20-1)
<a
href="https://www.nsf.gov/pubs/policydocs/pappg20_1/sigchanges.jsp"
moz-do-not-send="true"><span style="color:blue">significant
changes and clarifications</span></a> which include the IT
system changes and other policy-related changes. A set of
<a
href="https://www.nsf.gov/bfa/dias/policy/papp/pappg20_1/faqs20_1.pdf"
moz-do-not-send="true"><span style="color:blue">Frequently
Asked Questions (FAQs) on proposal preparation and award
administration</span></a> related to NSF
<a
href="https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf20001&org=NSF"
moz-do-not-send="true">
<span style="color:blue">PAPPG</span></a> (NSF 20-1) is also
available and includes Biographical Sketch and Current and
Pending Support information.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Biographical Sketch and Current and
Pending Support Websites
<o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->The NSF <a
href="https://www.nsf.gov/bfa/dias/policy/biosketch.jsp"
moz-do-not-send="true">
<span style="color:blue">Biographical Sketch</span></a> and
<a href="https://www.nsf.gov/bfa/dias/policy/cps.jsp"
moz-do-not-send="true">
<span style="color:blue">Current and Pending Support</span></a>
websites include links to the NSF-fillable PDF formats,
updated FAQs, and instructions.<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->For the fillable PDF
formats, NSF recommends users download and save the blank PDF
document prior to adding content. Populating content directly
into a web browser (e.g., Chrome or Safari) may result in
formatting inconsistencies. The completed and saved PDF can
then be uploaded via FastLane, Research.gov, or Grants.gov.
<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Beginning on October 5,
2020, links to the <a
href="https://www.nsf.gov/bfa/dias/policy/biosketch.jsp"
moz-do-not-send="true">
<span style="color:windowtext;text-decoration:none">Biographical
Sketch</span></a> and
<a href="https://www.nsf.gov/bfa/dias/policy/cps.jsp"
moz-do-not-send="true"><span
style="color:windowtext;text-decoration:none">Current and
Pending Support</span></a> websites will also be located
in FastLane (on the Biographical Sketch and Current and
Pending Support Personnel pages), in Research.gov (on the
Biographical Sketch and Current and Pending Support Upload
pages), and in Grants.gov (on the NSF Senior Key Person
Profile form version 2.0).<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto"><o:p> </o:p></p>
<p class="MsoNormal"><b>Change of Principal Investigator (PI)
and Add/Change Co-PI Requests<o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Effective October 5,
2020, Biographical Sketch and Current and Pending Support
documentation must also be in an NSF-approved format when
uploaded with a Change of PI and an Add/Change co-PI request
in FastLane.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Research Performance Progress Report
(RPPR) Submissions with Active Other Support Changes<o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Effective October 5,
2020, PIs and co-PIs must include an NSF-approved format for
Current and Pending Support when
<u>notifying NSF that active other support has changed since
the award was made, or since the most recent annual report</u>.
<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->This new requirement
serves as NSF’s implementation of the revised RPPR, a uniform
format for reporting performance progress on Federally-funded
research projects and research-related activities.
<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Further details about
the RPPR can be found on the Research.gov
<a
href="https://www.research.gov/research-portal/appmanager/base/desktop?_nfpb=true&_pageLabel=research_node_display&_nodePath=/researchGov/Service/Desktop/PublicOutcomesReport.html"
moz-do-not-send="true">
<span style="color:blue">About Project Reports website</span></a>.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Automated Compliance Checks for
NSF-approved Formats<o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Biographical Sketch and
Current and Pending Support documents not in an NSF-approved
format will trigger a compliance error and ultimately will
prevent proposal submission or completion of the post-award
action. This compliance check applies to proposals, Change of
PI requests, Add/Change co-PI requests, and relevant RPPR
submissions.<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->The complete lists of
FastLane and Research.gov automated proposal compliance checks
effective October 5, 2020, are available on the
<a
href="https://www.nsf.gov/bfa/dias/policy/autocompliance.jsp"
moz-do-not-send="true"><span style="color:blue">Automated
Compliance Checking of NSF Proposals website</span></a>.<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1;text-autospace:none">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Note that automated
compliance checks also apply when a proposal file update (PFU)
is performed on a proposal. Proposers should be aware that if
a proposal was previously submitted successfully, a PFU
performed on the proposal will be prevented from submission if
the proposal does not comply with the compliance checks in
effect at the time.<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p class="MsoNormal"><b>NSF-approved Format Updates<o:p></o:p></b></p>
<p class="MsoNormal">Based on feedback from the research
community, NSF has enhanced both approved formats, and users
are encouraged to use the latest versions. Please see the
system-related
<a
href="https://www.research.gov/common/attachment/Desktop/SciENcv-FAQs.pdf"
moz-do-not-send="true"><span style="color:blue">FAQs on
using SciENcv</span></a> and the system-related
<a
href="https://www.research.gov/common/attachment/Desktop/NSFPDF-FAQs.pdf"
moz-do-not-send="true"><span style="color:blue">FAQs on
using the NSF fillable PDF</span></a> for a list of the
improvements to each format. In particular, note the permitted
use of “et al.” for publication citations in the Biographical
Sketch when listing multiple authors. Senior personnel who
wish to include publications in the products section of the
Biographical Sketch that include multiple authors may, at
their discretion, choose to list one or more of the authors
and then "et al." in lieu of including the complete listing of
authors' names.<o:p></o:p></p>
<p class="MsoNormal"><b><i><o:p> </o:p></i></b></p>
<p class="MsoNormal"><b>SciENcv Enhancements<o:p></o:p></b></p>
<p class="MsoNormal">The SciENcv module for creating NSF
Biographical Sketch and Current and Pending Support documents
will be updated prior to October 5, 2020; however, all
SciENcv-generated Biographical Sketch and Current and Pending
Support PDF documents created on or after April 1, 2020 remain
compliant in NSF systems. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Prior to the October 5<sup>th</sup>
requirement to use the NSF-approved format, SciENcv will make
a number of enhancements that include:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal"
style="margin-left:2.25pt;mso-add-space:auto;mso-list:l1
level1 lfo2">
ability for users to reorder products and appointments in
the Biographical Sketch<o:p></o:p></li>
<li class="MsoNormal"
style="margin-left:2.25pt;mso-add-space:auto;mso-list:l1
level1 lfo2">
ability for users to edit long author citations imported
from ORCID on the Biographical Sketch and add “et al.”<o:p></o:p></li>
<li class="MsoNormal"
style="margin-left:2.25pt;mso-add-space:auto;mso-list:l1
level1 lfo2">
addition of a Current and Pending Support tool tip to
provide clarification and guidance on how users should
document support under a fiscal year calendar<o:p></o:p></li>
</ul>
<p class="MsoNormal"
style="margin-left:38.25pt;mso-add-space:auto"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt">Please see the
system-related <a
href="https://www.research.gov/common/attachment/Desktop/SciENcv-FAQs.pdf"
moz-do-not-send="true">
<span style="color:blue">FAQs on using SciENcv</span></a>
for details. <o:p></o:p></p>
<p class="MsoNormal">As a reminder, the SciENcv tool integrates
with ORCID, enabling users to populate the Biographical Sketch
by importing data directly from ORCID records rather than
having to manually enter all the required information. This
helps reduce administrative burden associated with the
Biographical Sketch preparation process. Additionally, SciENcv
allows users to grant access to delegates to assist with
maintaining and updating data. SciENcv also offers users a
dynamic and more customized PDF. For example, users with fewer
Current and Pending Support entries may elect to use SciENcv
to generate their Current and Pending Support PDF document
since SciENcv will produce a PDF without any blank pages.
Conversely, the Current and Pending Support fillable PDF will
always be 15 pages regardless of how much data is included. <o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto"><o:p> </o:p></p>
<p class="MsoNormal"><b>Latest NSF Fillable PDF Version<o:p></o:p></b></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->Revised NSF fillable
PDF formats were released on May 1, 2020; however, the
previous versions remain compliant in NSF systems.
<o:p></o:p></p>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0
level1 lfo1">
<!--[if !supportLists]--><span style="font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]-->The May 1, 2020 version
is indicated by "Revised 05/01/2020" printed on the first page
of each form.
<o:p></o:p></p>
<p class="MsoNormal"><b><i><o:p> </o:p></i></b></p>
<p class="MsoNormal"><b>Additional Training Resources<o:p></o:p></b></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black">T</span>o learn more about the
NSF-approved formats for Biographical Sketch and Current and
Pending Support, please view the
<a
href="https://www.nsfpolicyoutreach.com/resources/2-20-pappg-webinar/"
moz-do-not-send="true"><span style="color:blue">NSF PAPPG
(NSF 20-1) webinar</span></a> and
<a
href="https://www.nsfpolicyoutreach.com/resources/april-2020-nsf-approved-formats-for-proposals/"
moz-do-not-send="true">
<span style="color:blue">NSF-Approved Formats for the
Biographical Sketch & Current and Pending Support
Sections of NSF Proposals webinar</span></a>.<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p class="MsoNormal">SciENcv has created the following materials
to guide NSF users through the preparation of the NSF
documents available in SciENcv:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal"
style="margin-left:-.25in;mso-add-space:auto;mso-list:l2
level1 lfo3">
<a href="https://youtu.be/nk7qlbele0k"
moz-do-not-send="true"><span style="color:blue">NSF
Biographical Sketch Video Tutorial</span></a><o:p></o:p></li>
<li class="MsoNormal"
style="margin-left:-.25in;mso-add-space:auto;mso-list:l2
level1 lfo3">
<a href="https://youtu.be/bhWQYvEEtJs"
moz-do-not-send="true"><span style="color:blue">NSF
Current and Pending Support Video Tutorial</span></a><o:p></o:p></li>
<li class="MsoNormal"
style="margin-left:-.25in;mso-add-space:auto;mso-list:l2
level1 lfo3">
<a href="https://www.ncbi.nlm.nih.gov/books/NBK154494/"
moz-do-not-send="true"><span style="color:blue">NSF-specific
Bookshelf Resource</span></a> (includes screenshots and
step-by-step instructions)<o:p></o:p></li>
</ul>
<p class="MsoNormal"
style="margin-left:.25in;mso-add-space:auto"><o:p> </o:p></p>
<p class="MsoNormal"><b>Other Updates for Proposers<o:p></o:p></b></p>
<p class="MsoNormal" style="text-autospace:none">A revised <i>NSF
Grants.gov Application Guide</i> will be published on
September 16<sup>th</sup> and effective October 5, 2020. The
Guide will be updated to remove references and instructions
for the Research & Related Personal Data Form. NSF will no
longer require this form, and this form will no longer be
included in NSF's packages effective October 5, 2020.<o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Questions?</b> Policy-related questions
should be directed to
<a href="mailto:policy@nsf.gov" moz-do-not-send="true"><span
style="color:blue">policy@nsf.gov</span></a>. If you have
IT system-related or technical questions regarding the SciENcv
or NSF fillable PDF formats, please contact the NSF Help Desk
at 1-800-673-6188 (7:00 AM - 9:00 PM ET; Monday - Friday
except federal holidays) or via <a
href="mailto:fastlane@nsf.gov" moz-do-not-send="true">
<span style="color:blue">fastlane@nsf.gov</span></a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal"><b>NSF ERA Forum Team<o:p></o:p></b></p>
<p class="MsoNormal">National Science Foundation<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:nsferaforum@nsf.gov"
moz-do-not-send="true"><span style="font-family:"Times
New Roman",serif;color:#0563C1">nsferaforum@nsf.gov</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Maria Koszalka<o:p></o:p></p>
<p class="MsoNormal">Staff Associate, Research.gov<o:p></o:p></p>
<p class="MsoNormal">Division of Institution and Award Support<o:p></o:p></p>
<p class="MsoNormal">Budget, Finance & Award Management<o:p></o:p></p>
<p class="MsoNormal">National Science Foundation<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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