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Good Morning Folks,<br>
G&G tackled the Collaborators & Other Affiliations
Information a little differently. We created an excel template for
the new Collaborators & Other Affiliations Information document
(we've been referring to it lovingly as the COAI) which lists each
applicable section/relationship category separately. We figured that
by creating something in excel, we could use it as a working
document that the PI could update as needed for new proposals. This
also gives each COAI some continuity, which could be helpful,
especially when there is more than one PI on a submission. <br>
<br>
We loaded the information found on each PIs most recent CV so the PI
could update the excel sheet. When it came time to farm the COAIs
out, I created the attached email template and sent each PI their
respective COAI and asked them to update and return it to me by
1/25. So, far the response has been good and they look pretty slick
when they get converted to .PDF. I've attached an example that was
prepared for the upcoming DEB pre-proposal.<br>
<br>
I hope you find this information/approach helpful :-)<br>
<br>
Happy Wednesday,<br>
Eilean<br>
<br>
<br>
<br>
<div class="moz-cite-prefix">On 1/12/2016 3:46 PM, Sheila Clifford
wrote:<br>
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Hi Flex-ers -<br>
<br>
We just sent this out to our PIs. I'm forwarding it to you in
case you find it helpful. I've been in a bit of a dither over
what to do about the Collabs/co-auths section; this is what I
suggested for Chemistry - the PIs continue to think of their Bios
as before, and we (the APs) will strip off and check
collabs/co-auths, etc., and upload a Single Copy document.<br>
<br>
As for the Project Summary and special characters....as you may
remember, I was a big proponent of saying my Summary had special
characters in it, and uploading a PDF. I *swear* that even
non-"special" characters (", ?, etc.) would cause problems. I
will have to change my ways if I don't see superscripts and other
truly "special" characters, but I'm going to be aware that
non-special characters may cause me problems.<br>
<br>
Please let me know if you have any questions.<br>
<br>
Best Regards,<br>
Sheila<br>
<div class="moz-forward-container"><br>
<br>
-------- Forwarded Message --------
<table class="moz-email-headers-table" border="0"
cellpadding="0" cellspacing="0">
<tbody>
<tr>
<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Subject:
</th>
<td>Significant changes to the NSF Grant Proposal Guide</td>
</tr>
<tr>
<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Date:
</th>
<td>Tue, 12 Jan 2016 15:15:54 -0500</td>
</tr>
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Hi Everyone,<br>
Please note the changes below:<br>
<b style="color: rgb(50, 70, 116); font-family: Verdana;
font-size: 11.2px; font-style: normal; font-variant: normal;
letter-spacing: normal; line-height: normal; orphans: auto;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);">Collaborators & Other Affiliations Information</b><span
style="color: rgb(50, 70, 116); font-family: Verdana;
font-size: 11.2px; font-style: normal; font-variant: normal;
font-weight: normal; letter-spacing: normal; line-height:
normal; orphans: auto; text-align: start; text-indent: 0px;
text-transform: none; white-space: normal; widows: 1;
word-spacing: 0px; -webkit-text-stroke-width: 0px; display:
inline !important; float: none; background-color: rgb(255,
255, 255);">, is a new single-copy document that requires each
senior project personnel to provide information regarding
collaborators and other affiliations. This information used to
be provided as part of the Biographical Sketch. The new format
no longer requires proposers to identify the total number of
collaborators and other affiliations when providing this
information.<br>
<br>
</span>Please continue to submit this information on your
biosketches--we will remove that section and put it in the
single copy documents section. Although there is now more room
on your biosketch, NSF only wants what it asks for to appear,
nothing additional. If there is anything included on your
biosketch that is not specifically requested by NSF, we'll just
delete it.<br>
<br>
------<br>
<br>
<b style="color: rgb(50, 70, 116); font-family: Verdana;
font-size: 11.2px; font-style: normal; font-variant: normal;
letter-spacing: normal; line-height: normal; orphans: auto;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);">Current and Pending Support</b><span style="color:
rgb(50, 70, 116); font-family: Verdana; font-size: 11.2px;
font-style: normal; font-variant: normal; font-weight: normal;
letter-spacing: normal; line-height: normal; orphans: auto;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; display: inline !important;
float: none; background-color: rgb(255, 255, 255);">, has been
revised to reflect that all current project support should be
listed in this section of the proposal, including internal
funds allocated toward specific projects.<br>
<br>
</span>We now have to list all funds allocated to you for
specific activities.<span style="color: rgb(50, 70, 116);
font-family: Verdana; font-size: 11.2px; font-style: normal;
font-variant: normal; font-weight: normal; letter-spacing:
normal; line-height: normal; orphans: auto; text-align: start;
text-indent: 0px; text-transform: none; white-space: normal;
widows: 1; word-spacing: 0px; -webkit-text-stroke-width: 0px;
display: inline !important; float: none; background-color:
rgb(255, 255, 255);"><span class="Apple-converted-space"> <br>
<br>
------<br>
<br>
</span></span><b style="color: rgb(50, 70, 116); font-family:
Verdana; font-size: 11.2px; font-style: normal; font-variant:
normal; letter-spacing: normal; line-height: normal; orphans:
auto; text-align: start; text-indent: 0px; text-transform:
none; white-space: normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);">When to Submit Proposals</b><span style="color:
rgb(50, 70, 116); font-family: Verdana; font-size: 11.2px;
font-style: normal; font-variant: normal; font-weight: normal;
letter-spacing: normal; line-height: normal; orphans: auto;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; display: inline !important;
float: none; background-color: rgb(255, 255, 255);">, has been
updated to remove the ability to use other than 5 p.m.
submitter’s local time in solicitations. Failure to submit by
5 p.m. submitter’s local time will result in the proposal not
being accepted.<br>
<br>
</span>They have now installed a time clock that closes the
portal at exactly 5:00, so if Grants and Contracts gets bottle
necked and your proposal goes in at 5:00.01, it will be booted
out.<br>
<br>
------<br>
<br>
<b style="color: rgb(50, 70, 116); font-family: Verdana;
font-size: 11.2px; font-style: normal; font-variant: normal;
letter-spacing: normal; line-height: normal; orphans: auto;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);">Project Summary</b><span style="color: rgb(50, 70,
116); font-family: Verdana; font-size: 11.2px; font-style:
normal; font-variant: normal; font-weight: normal;
letter-spacing: normal; line-height: normal; orphans: auto;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; display: inline !important;
float: none; background-color: rgb(255, 255, 255);">, has been
modified to remind proposers that only Project Summaries that
use special characters may be uploaded in the Supplementary
Documents section. Such Project Summaries must contain
separate headings for Overview, Intellectual Merit and Broader
Impacts or the proposal will be returned without review.<br>
<br>
</span>You can't get around the word number limit by uploading
the Project Summary as a separate document anymore. Only
Project Summaries with special characters will be allowed to be
uploaded in this manner.<br>
<br>
------<br>
<br>
<b style="color: rgb(50, 70, 116); font-family: Verdana;
font-size: 11.2px; font-style: normal; font-variant: normal;
letter-spacing: normal; line-height: normal; orphans: auto;
text-align: start; text-indent: 0px; text-transform: none;
white-space: normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);"><span class="Apple-converted-space"> </span>Special
Information and Supplementary Documentation</b><span
style="color: rgb(50, 70, 116); font-family: Verdana;
font-size: 11.2px; font-style: normal; font-variant: normal;
font-weight: normal; letter-spacing: normal; line-height:
normal; orphans: auto; text-align: start; text-indent: 0px;
text-transform: none; white-space: normal; widows: 1;
word-spacing: 0px; -webkit-text-stroke-width: 0px; display:
inline !important; float: none; background-color: rgb(255,
255, 255);">, now specifies the format that must be used for
letters of collaboration. <br>
<br>
</span>This is the language:<br>
<span style="color: rgb(50, 70, 116); font-family: Verdana;
font-size: 11.2px; font-style: normal; font-variant: normal;
font-weight: normal; letter-spacing: normal; line-height:
normal; orphans: auto; text-align: left; text-indent: 0px;
text-transform: none; white-space: normal; widows: 1;
word-spacing: 0px; -webkit-text-stroke-width: 0px; display:
inline !important; float: none; background-color: rgb(255,
255, 255);">Letters of collaboration should be limited to
stating the intent to collaborate and should not contain
endorsements or evaluation of the proposed project. The
recommended format for letters of collaboration is as follows:</span><br
style="color: rgb(50, 70, 116); font-family: Verdana;
font-size: 11.2px; font-style: normal; font-variant: normal;
font-weight: normal; letter-spacing: normal; line-height:
normal; orphans: auto; text-align: left; text-indent: 0px;
text-transform: none; white-space: normal; widows: 1;
word-spacing: 0px; -webkit-text-stroke-width: 0px;
background-color: rgb(255, 255, 255);">
<blockquote style="color: rgb(50, 70, 116); font-family:
Verdana; font-size: 11.2px; font-style: normal; font-variant:
normal; font-weight: normal; letter-spacing: normal;
line-height: normal; orphans: auto; text-align: left;
text-indent: 0px; text-transform: none; white-space: normal;
widows: 1; word-spacing: 0px; -webkit-text-stroke-width: 0px;
background-color: rgb(255, 255, 255);">"If the proposal
submitted by Dr. [insert the full name of the Principal
Investigator] entitled [insert the proposal title] is selected
for funding by NSF, it is my intent to collaborate and/or
commit resources as detailed in the Project Description or the
Facilities, Equipment or Other Resources section of the
proposal."<span style="color: rgb(50, 70, 116); font-family:
Verdana; font-size: 11.2px; font-style: normal;
font-variant: normal; font-weight: normal; letter-spacing:
normal; line-height: normal; orphans: auto; text-align:
left; text-indent: 0px; text-transform: none; white-space:
normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; display: inline !important;
float: none; background-color: rgb(255, 255, 255);">Letters
of collaboration should be limited to stating the intent to
collaborate and should not contain endorsements or
evaluation of the proposed project. The recommended format
for letters of collaboration is as follows:</span><br
style="color: rgb(50, 70, 116); font-family: Verdana;
font-size: 11.2px; font-style: normal; font-variant: normal;
font-weight: normal; letter-spacing: normal; line-height:
normal; orphans: auto; text-align: left; text-indent: 0px;
text-transform: none; white-space: normal; widows: 1;
word-spacing: 0px; -webkit-text-stroke-width: 0px;
background-color: rgb(255, 255, 255);">
<br>
</blockquote>
Please note that you should be describing any resources provided
by collaborators in the Facilities Statement.<br>
<blockquote style="color: rgb(50, 70, 116); font-family:
Verdana; font-size: 11.2px; font-style: normal; font-variant:
normal; font-weight: normal; letter-spacing: normal;
line-height: normal; orphans: auto; text-align: left;
text-indent: 0px; text-transform: none; white-space: normal;
widows: 1; word-spacing: 0px; -webkit-text-stroke-width: 0px;
background-color: rgb(255, 255, 255);">
<blockquote style="color: rgb(50, 70, 116); font-family:
Verdana; font-size: 11.2px; font-style: normal;
font-variant: normal; font-weight: normal; letter-spacing:
normal; line-height: normal; orphans: auto; text-align:
left; text-indent: 0px; text-transform: none; white-space:
normal; widows: 1; word-spacing: 0px;
-webkit-text-stroke-width: 0px; background-color: rgb(255,
255, 255);"><br>
</blockquote>
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<pre wrap="">_______________________________________________
Flex maillist - <a class="moz-txt-link-abbreviated" href="mailto:Flex@whoi.edu">Flex@whoi.edu</a>
<a class="moz-txt-link-freetext" href="http://mailman.whoi.edu/mailman/listinfo/flex">http://mailman.whoi.edu/mailman/listinfo/flex</a>
</pre>
</blockquote>
<br>
<pre class="moz-signature" cols="72">--
Eilean Kozak
Woods Hole Oceanographic, Inst.
Sr. Administrative Assistant II
McLean 232/ MS #8
P: (508) 289-2623
</pre>
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