[From nobody Wed Jan 13 06:40:43 2016
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From: Eilean Kozak &lt;ekozak@whoi.edu&gt;
Subject: NEW NSF REQUIREMENT- Collaborators &amp; Other Affiliations Information
References: &lt;5672CB26.4020204@whoi.edu&gt;
Message-ID: &lt;5672CB61.4010705@whoi.edu&gt;
Date: Thu, 17 Dec 2015 11:45:56 -0500
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    &lt;font face=&quot;Times New Roman, Times, serif&quot;&gt;Good Morning xxxxxx,&lt;br&gt;
    &lt;/font&gt;
    &lt;div class=&quot;moz-forward-container&quot;&gt;&lt;font face=&quot;Times New Roman,
        Times, serif&quot;&gt; I am writing to let you know that NSF changed
        some of the requirements and guidelines for document preparation
        for proposals. These changes will go into effect on 1/25/16. The
        major change that will require your attention now is:&lt;br&gt;
        &lt;br&gt;
        &lt;b&gt;CVs and Collaborative Information&lt;/b&gt;: Collaborators,
        co-Editors, and other affiliations will no longer be listed on
        the CV. These must now be listed on a separate single copy
        document (1 per PI/Co-PI - &lt;i&gt;not&lt;/i&gt; combined like a
        collaborative COI form). These documents will be uploaded in the
        'single copy documents' section of FastLane and not along with
        the CV. &lt;br&gt;
        &lt;br&gt;
        With this being said, I have taken the collaborative information
        from your most recent NSF CV and prepared a working &lt;i&gt;Collaborators


          &amp;amp; Other Affiliations&lt;/i&gt; document (attached) for you. &lt;br&gt;
        &lt;br&gt;
        Please review and update the document so that the following
        information is correct:&lt;o:p&gt;&lt;/o:p&gt; &lt;/font&gt;
      &lt;ul type=&quot;disc&quot;&gt;
        &lt;li class=&quot;MsoNormal&quot;
          style=&quot;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1
          level1 lfo3&quot;&gt;&lt;font face=&quot;Times New Roman, Times, serif&quot;&gt;People
            listed fall within the 48/24 month limit (see details below
            for more information regarding this)&lt;o:p&gt;&lt;/o:p&gt;&lt;/font&gt;&lt;/li&gt;
        &lt;li class=&quot;MsoNormal&quot;
          style=&quot;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1
          level1 lfo3&quot;&gt;&lt;font face=&quot;Times New Roman, Times, serif&quot;&gt;The
            full names (first and last) of all affiliates are listed &lt;br&gt;
          &lt;/font&gt;&lt;/li&gt;
        &lt;li class=&quot;MsoNormal&quot;
          style=&quot;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1
          level1 lfo3&quot;&gt;&lt;font face=&quot;Times New Roman, Times, serif&quot;&gt;Institutions


            are spelled out and are not abbreviated &lt;br&gt;
          &lt;/font&gt;&lt;/li&gt;
        &lt;li class=&quot;MsoNormal&quot;
          style=&quot;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1
          level1 lfo3&quot;&gt;&lt;font face=&quot;Times New Roman, Times, serif&quot;&gt;The
            relationships are accurate&lt;o:p&gt;&lt;/o:p&gt;&lt;/font&gt;&lt;/li&gt;
      &lt;/ul&gt;
      &lt;font face=&quot;Times New Roman, Times, serif&quot;&gt; &lt;/font&gt;
      &lt;p&gt;&lt;font face=&quot;Times New Roman, Times, serif&quot;&gt;Once you have
          updated your spreadsheet, please send it back to me so I can
          overwrite the draft version on my end. As this will now be
          required with every NSF submission, I would like to use this
          as a working document that is updated as needed for every
          submission. Please try to return your updated document to me
          by 1/23/16.&lt;o:p&gt;&lt;/o:p&gt;&lt;/font&gt;&lt;/p&gt;
      &lt;font face=&quot;Times New Roman, Times, serif&quot;&gt; &lt;/font&gt;
      &lt;p class=&quot;MsoNormal&quot;&gt;&lt;font face=&quot;Times New Roman, Times, serif&quot;&gt;Many


          thanks,&lt;br&gt;
          xxxxxxxxx&lt;br&gt;
        &lt;/font&gt;&lt;span
          style=&quot;font-family:&amp;quot;Times&amp;quot;,&amp;quot;serif&amp;quot;&quot;&gt;&lt;font
            face=&quot;Times New Roman, Times, serif&quot;&gt;&lt;br&gt;
          &lt;/font&gt;&lt;br&gt;
        &lt;/span&gt;&lt;font face=&quot;Times New Roman, Times, serif&quot;&gt;&lt;i&gt;Additional
            Details per NSF:&lt;/i&gt;&lt;/font&gt;&lt;br&gt;
        &lt;br&gt;
        &lt;br&gt;
        &lt;o:p&gt;&lt;/o:p&gt;&lt;/p&gt;
      &lt;p class=&quot;MsoNormal&quot;
        style=&quot;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto&quot;&gt;&lt;b&gt;New:&lt;/b&gt;
        &lt;a
href=&quot;imap://ekozak@maile.whoi.edu:143/fetch%3EUID%3E.INBOX%3E72092?part=1.2.2&amp;amp;filename=2016_GPG_Collabs&amp;amp;Other_Affiliations.pdf&quot;&gt;Chapter


          II.C.1.e&lt;/a&gt;, Collaborators &amp;amp; Other Affiliations
        Information, is a new single-copy document that requires each
        senior project personnel to provide information regarding
        collaborators and other affiliations.&lt;b&gt; &lt;/b&gt;This information &lt;b&gt;used&lt;/b&gt;
        to be provided as part of the Biographical Sketch. The new
        format no longer requires proposers to identify the total number
        of collaborators and other affiliations when providing this
        information. &lt;o:p&gt;&lt;/o:p&gt;&lt;/p&gt;
      &lt;p class=&quot;MsoNormal&quot;
style=&quot;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-autospace:none&quot;&gt;&lt;b&gt;&lt;i&gt;Details:&lt;/i&gt;
        &lt;/b&gt;The following information regarding collaborators and other
        affiliations must be separately provided for each individual
        identified as senior project personnel:&lt;o:p&gt;&lt;/o:p&gt;&lt;/p&gt;
      &lt;p class=&quot;MsoListParagraphCxSpFirst&quot;
style=&quot;margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-.25in;text-autospace:none&quot;&gt;&lt;span
          style=&quot;font-family:Symbol&quot;&gt;·&lt;/span&gt;&lt;span
          style=&quot;font-size:7.0pt&quot;&gt;       &lt;/span&gt;Collaborators and
        co-Editors. A list of all persons in alphabetical order
        (including their current organizational affiliations) who are
        currently, or who have been collaborators or co-authors with the
        individual on a project, book, article, report, abstract or
        paper during the 48 months preceding the submission of the
        proposal. Also include those individuals who are currently or
        have been co-editors of a journal, compendium, or conference
        proceedings during the 24 months preceding the submission of the
        proposal. If there are no collaborators or co-editors to report,
        this should be so indicated.&lt;o:p&gt;&lt;/o:p&gt;&lt;/p&gt;
      &lt;p class=&quot;MsoListParagraphCxSpMiddle&quot;
style=&quot;margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-.25in;text-autospace:none&quot;&gt;&lt;span
          style=&quot;font-family:Symbol&quot;&gt;·&lt;/span&gt;&lt;span
          style=&quot;font-size:7.0pt&quot;&gt;       &lt;/span&gt;Graduate Advisors and
        Postdoctoral Sponsors. A list of the names of the individual’s
        own graduate advisor(s) and principal postdoctoral sponsor(s),
        and their current organizational affiliations, if known.&lt;o:p&gt;&lt;/o:p&gt;&lt;/p&gt;
      &lt;p class=&quot;MsoListParagraphCxSpLast&quot;
style=&quot;margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-.25in;text-autospace:none&quot;&gt;&lt;span
          style=&quot;font-family:Symbol&quot;&gt;·&lt;/span&gt;&lt;span
          style=&quot;font-size:7.0pt&quot;&gt;       &lt;/span&gt;Thesis Advisor and
        Postgraduate-Scholar Sponsor. A list of all persons (including
        their organizational affiliations, if known), with whom the
        individual has had an association as thesis advisor. In
        addition, a list of all persons with whom the individual has had
        an association within the last five years as a
        postgraduate-scholar sponsor.&lt;o:p&gt;&lt;/o:p&gt;&lt;/p&gt;
      &lt;span style=&quot;font-family:Symbol&quot;&gt;·&lt;/span&gt;&lt;span
        style=&quot;font-size:7.0pt&quot;&gt;       &lt;/span&gt;The information is used
      to help identify potential conflicts or bias in the selection of
      reviewers. See &lt;a
href=&quot;imap://ekozak@maile.whoi.edu:143/fetch%3EUID%3E.INBOX%3E72092?part=1.2.3&amp;amp;filename=gpg_exhibit%20II-2.pdf&quot;&gt;GPG


        Exhibit II-2&lt;/a&gt; for additional information on potential
      reviewer conflicts.
      &lt;pre class=&quot;moz-signature&quot; cols=&quot;72&quot;&gt;-- 
Eilean M Kozak
Administrative Associate I
Geology &amp;amp; Geophysics
Woods Hole Oceanographic Institution
MS #08
Woods Hole, MA  02543
Phone: 508-289-2623
&lt;a moz-do-not-send=&quot;true&quot; class=&quot;moz-txt-link-abbreviated&quot; href=&quot;mailto:ekozak@whoi.edu&quot;&gt;ekozak@whoi.edu&lt;/a&gt; - &lt;a moz-do-not-send=&quot;true&quot; class=&quot;moz-txt-link-abbreviated&quot; href=&quot;http://www.whoi.edu&quot;&gt;www.whoi.edu&lt;/a&gt;&lt;/pre&gt;
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